Key Guidelines

Complete the Event Request Form for any academic event. Populate applicable segments based on the event scale.
Identify a focal point from the Academic Unit to lead event organization.
Seek VPA's approval before approaching the Marketing and Communications Directorate. Send the completed form to vpa@udst.edu.qa.

Event Scale Table

Scale	Type	Level	Min. Audience	Duration	Approval Timeline
Major	Conference	University	300	Min 2 days	1 year in advance
Non-Major	Symposium	College	200	1–2 days	1 year in advance
Non-Major	Workshop	College	100	1 day	6 months in advance
Minor	Seminar	College	100	Half–1 day	3–6 months in advance
Minor	Others	College	< 100	Half day	3–6 months in advance
Major	Competitions	International	Varies	1 day	1 year in advance